San Francisco Seminoles Bylaws
Meetings will be run according to Robert’s Rules of Order.
The San Francisco Seminole Club shall hold at least one general meeting per year in order to elect officers and directors. Any member who has attended at least 3 club events during the preceding year, or those who hold current membership in the FSU Alumni Association or Seminole Boosters are eligible to vote on club matters. AA Joint memberships shall count as 2 votes.
Additional meetings may be held at the discretion of the President or by order of a majority of the Board of Directors.
Officers and Directors
Officers and Directors shall be elected for a term of (1) year, concurrent with the club membership and fiscal years. The President shall serve no more than two (2) consecutive terms.
When a vacancy occurs among either officers or other directors of the Board, the President shall appoint a club member to fill the unexpired term of office with the consent of the majority of the Board of Directors. Should the club President not be able to serve out his or her term and less than six months remain in that term, then the Board of Directors shall appoint an interim club President. If the club President is not able to serve out his or her term and more than six months remain in that term, there shall be a special election called by the Board to fill the vacancy.
The President shall preside at all meetings and shall have general supervision of all affairs of the club. The President shall be the official representative of the club on all occasions except when otherwise designated.
The Vice President (or co-Vice Presidents) shall perform the duties of the President in his or her absence.
The Secretary shall keep an accurate record of all meetings as well as a list of the club’s constituents with the address, telephone number, and email address of each constituent. The Secretary will also assist in the correspondence of the club, including the overseeing of any newsletters or other mailings.
The Treasurer shall receive all monies of the club and deposit same in a bank approved by the Board of Directors. The Treasurer shall pay all club debts and submit a report at every business meeting. The Treasurer shall also ensure that all Board members adhere to the club policies concerning proper handling and reporting of all monies, expenses, etc.
The Immediate former President of the club will serve in an ex-officio capacity. The former President will have no voting status with the Board. All former club Presidents are welcome to serve in an ex-officio capacity, but shall have no voting status with the Board. The Immediate former Vice-President of the club can serve in an ex-officio capacity with not voting status with the Board, provided the Board approves by a majority vote.
Board of Directors
The Board of Directors shall consist of the above-named officers and any additional directors shall be elected by the club membership during the general elections. In addition the Board of Directors will have, as ex-officio members, any former President, who serves by appointment of the Board.
Additional Directors are as follows:
Club Advisor (as needed)
Events/Community Service Chair
Public Relations Chair
The government of the club and the direction of its activities shall be vested in the Board of Directors.
The Board of Directors shall meet regularly throughout the course of the year. Due to the geographical territory this club covers, meetings may be held via Skype or another online portal, provided a quorum is achieved. The Board of Directors shall have at least two (2) physical meetings per year. An agenda shall be distributed at least two (2) days prior to each meeting to allow for preparation. As sample agenda is as follows:
Call to order
Minutes of the last meeting
The Board shall be called for special meetings on order of the President, or on the order of any of the other three Board officers. Only such business of which the Board has been notified may be transacted at such a called meeting. Board members shall be notified immediately by telephone or e-mail of said meetings.
A quorum is defined as five (5) voting members of the Board of Directors present.
Should a quorum not be present, interim decisions must be reviewed and approved at the next board meeting that a quorum is present.
A regular meeting of the Board of Directors must be called by the President upon the written request of the members of the Board of Directors.
Standing Committees and Special Committees
The standing committees of the club are permanent committees set up to aid in the day-to-day operations of the club. Each standing committee shall be chaired by an elected member of the Board, who acts as a liaison between the committee and the Board. The following is a list of the standing committees and their duties:
Events Committee – oversee the coordination of club events, including game-watch parties, meeting, service and social events and ticket sales.
Membership Committee – be the club liaison with the FSU Alumni Association and encourage membership in both the national alumni association and Seminole Boosters.
Public Relations Committee – to oversee social media, the updating of the club’s website and coordinate publicity for all club-sponsored events.
Community Service Committee – to plan, coordinate, and supervise the volunteer and community service events of the club.
Additional standing committees may be created by Amendment to these Bylaws.
Special ad hoc committees shall be appointed at the discretion of the Board of Directors to coordinate special events and projects sponsored by the club. This may include nominating committees.
Removal of Directors, Officers, and/or Members
Any director, officer or member of the club, by a two-thirds majority vote of the full Board of Directors, may be removed whenever, in the judgment of the Board, the best interest of the club will be served thereby. This includes absences of any officer or director from regularly scheduled Board meetings that are deemed without merit by the majority of the other Board members.
There is no local Seminole Club® membership. For the purposes of Seminole Clubs®, “members” are current members of the FSU Alumni Association and/or Seminole Boosters.
Bylaws may be amended at any regular meeting of the club by a simple majority vote of the constituents present and voting. The Seminole Club® constitution cannot be amended at the local Seminole Club® level.
Scholarships awarded by the club shall be awarded through an unbiased selection process.